{"ID":2892462,"CreatedAt":"2026-06-01T04:54:23.091178241Z","UpdatedAt":"2026-06-01T04:54:23.091178241Z","DeletedAt":null,"paper_url":"https://arxiv.org/abs/2507.16054","arxiv_id":"2507.16054","title":"AutoMeet: a proof-of-concept study of genAI to automate meetings in automotive engineering","abstract":"In large organisations, knowledge is mainly shared in meetings, which takes up significant amounts of work time. Additionally, frequent in-person meetings produce inconsistent documentation -- official minutes, personal notes, presentations may or may not exist. Shared information therefore becomes hard to retrieve outside of the meeting, necessitating lengthy updates and high-frequency meeting schedules. Generative Artificial Intelligence (genAI) models like Large Language Models (LLMs) exhibit an impressive performance on spoken and written language processing. This motivates a practical usage of genAI for knowledge management in engineering departments: using genAI for transcribing meetings and integrating heterogeneous additional information sources into an easily usable format for ad-hoc searches. We implement an end-to-end pipeline to automate the entire meeting documentation workflow in a proof-of-concept state: meetings are recorded and minutes are created by genAI. These are further made easily searchable through a chatbot interface. The core of our work is to test this genAI-based software tooling in a real-world engineering department and collect extensive survey data on both ethical and technical aspects. Direct feedback from this real-world setup points out both opportunities and risks: a) users agree that the effort for meetings could be significantly reduced with the help of genAI models, b) technical aspects are largely solved already, c) organizational aspects are crucial for a successful ethical usage of such a system.","short_abstract":"In large organisations, knowledge is mainly shared in meetings, which takes up significant amounts of work time. Additionally, frequent in-person meetings produce inconsistent documentation -- official minutes, personal notes, presentations may or may not exist. Shared information therefore becomes hard to retrieve out...","url_abs":"https://arxiv.org/abs/2507.16054","url_pdf":"https://arxiv.org/pdf/2507.16054v1","authors":"[\"Simon Baeuerle\",\"Max Radyschevski\",\"Ulrike Pado\"]","published":"2025-07-21T20:44:53Z","proceeding":"cs.CL","tasks":"[\"cs.CL\"]","methods":"[\"Large Language Model\",\"Language Model\",\"Generative Adversarial Network\"]","has_code":false}